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The SPS Content Management component provides a central repository for company documents that can be accessed efficiently across the Internet. This central repository provides for centralized backup that ensures that your important documents are not lost when a desktop machine fails or the person responsible for the document has failed to create a backup copy.
The CMS allows users to create documents in a variety of ways. Documents can be uploaded, created directly within the CMS editor, or copied from another source such as a word processor and pasted into the CMS editor. The easy to use revision control system allows the user to revert to previous versions of a document in order to view or undo changes. The CMS editor provides HTML capable word processing functionality such that the document can be maintained directly within SPS.
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System Integration
- Integration of the CMS and the SPS Application Framework provides for permissional control of access to documents. Groups or users can be granted or denied access by both folder and/or document.
- Integration of the CMS and the SPS Email Client allows a user to attach documents to emails. This provides a significant convenience for remote users as they always have access to the most recent version of a document and the attachment of large documents is much faster since the file does not have to be uploaded from a local computer.
- Integration with the SPS Contact Manager application enables document merge functionality to be easily created. This feature is especially useful for automating tasks such as welcome letters and account notices.
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Web Friendly
- Since documents are stored within the CMS in a web-based format, documents can be easily delivered as content via the Web. In addition, the person receiving the document does not need any specific software in order to view the document -- only a web browser.
- The CMS assigns each document a unique identifier. This allows documents to be easily linked to your company’ website, and provides for automatic posting of the current version of a document when changes have been made. This is especially convenient where the responsibility for maintenance of a document is segregated from the responsibility for administration of the company website.
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